How to Add a Shared Calendar to Outlook

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This How To will walk you through adding a Shared Calendar to Outlook or OWA.


  1. Open Outlook.
    Shared calendar 01.png
  2. Click on Calendar at the bottom left.
  3. Click "Open Calendar" at the top center right.
  4. Select "Open Shared Calendar..." in the drop down.
    Shared calendar 02b.png
  5. In the Dialog that opens click "Name"...
    Shared calendar 03.png
  6. In the "Select Name" dialog make sure that the Address Book drop down says "All Users", not "Global Address Book".
  7. Search for the appropriate calendar, e.g. Learning Calendar or Vice-President of Academics.
  8. Double Click the calendar name.
  9. The "Select Name" dialog will close, and your calendar name should be in the "Open a Shared Calendar" dialog.
    Shared calendar 05.png or Image5-B.png
  1. Click OK.
  2. The Shared Calendar should now be displayed in Outlook.
    Shared calendar 06.png


  1. Open a web browser such as Firefox, Internet Explorer, or Chrome.
  2. Navigate to
    Owa shared1.png
  3. Log-in to OWA.
  4. Click on "Calendar" in the lower left hand corner.
    Owa shared2.png
  5. Under "Share" at the top select "Add Calendar..."
    Owa shared3.png
  6. In the dialog that appears click "Name..."
    Owa shared4.png
  7. In the "Address Book" page that appears search for the calendar that you would like to add.
    Owa shared6.png
  8. Double click on the calendar that you would like to add as it appears below the search box.
    • Ensure your seached for calendar appears at the bottom next to select.
  9. Click "OK".
    Owa shared7.pngOwa shared9.png
  10. Click "OK" again.

The calendar that you seached for should be added as in the below image

  1. Owa shared8.png


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