How to setup Automatic Out of Office Replies

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This page contains step by step instructions on how to setup Out of Office replies (OOR) in both Outlook on a desktop and Outlook Web Access (OWA).


Out of Office replies on a Desktop

  1. Open Outlook.
  2. Select the "File" ribbon in the upper left hand corner. (It should be an orange color)
  3. On the side select "Info".
  4. Then click on the "Automatic Replies (Out of Office)" button.
  5. In the dialog box fill the radio button that is labeled "Send automatic replies".
    If you would like to have the automatic replies only during a specific time check the box to "Only send during a time range:" and then edit the start and end times and dates.
  6. Edit the "Inside My Organization" tab to what you would like to have sent to coworkers and Butler Community College Employees.
    If you would like to have a message for anyone not from Butler do the same steps as above in the tab labeled "Outside My Organization" while being sure to check the box enabling outside Out of Office replies and the radio button selecting who you would like to receive them.
  7. When finished click OK and the settings are saved.


Upon returning be sure to change the radio button in the "Automatic Replies" dialog back to "Do not send automatic replies" or they will be on indefinitely.


Out of Office replies from OWA

  1. Navigate in a web browser to exchange.butlercc.edu
  2. Log-in with your network credentials.
  3. From your inbox select "Options" directly under your full name in the upper right hand corner.
  4. In the drop down click "Set Automatic Replies..."
  5. Fill the radio button labeled "Send automatic replies"
    If you would like to have the automatic replies only during a specific time check the box to "Only send during a time range:" and then edit the start and end times and dates.
  6. Edit the text box with what you would like to have sent to coworkers and Butler Community College Employees.
    If you would like to have a message for anyone not from Butler check the checkbox below the text box and the radio button selecting who you would like to receive them. Then edit the text box that was previously grayed out to your liking.
  7. Click Save in the lower right hand corner.

Upon returning be sure to change the radio button in "Automatic Replies" back to "Do not send automatic replies" or they will be on indefinitely.


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